The Diocese of Pittsburgh requires that all volunteers in ministry with children comply with the Safe Environments Policy which includes the following components:

  1. Diocesan Database and National Criminal Record Check
  2. PA Criminal Record Check (Completed with step one)
  3. PA Child Abuse History
  4. Protecting God’s Children Workshop
  5. Pastoral Code of Conduct
  6. Child Protective Services Law Acknowledgement

Diocesan Online Database
All adults who have regular contact with minors are to complete the Diocese of Pittsburgh’s database application. Once this application is completed, it will also be used to obtain a Pennsylvania State Police criminal record check. When asked to choose your site, it will be “ Butler-St. Fidelis of Sigmaringen Parish and Catechetical Program.” If you do not already have the access code, please contact the parish office.

PA Criminal Record Check

Required for all volunteers, ages 18 and above, who work in ministry with children or teens. Must be renewed every FIVE years. Now is automatically completed with the Database application above.

PA Child Abuse History Clearance

PA Child Abuse History Clearance – Required for all volunteers, age 18 and above, who work in ministry with children. Print, complete, and sign. Must be renewed every FIVE years. Click here for instructions on completing these forms.

  • Name & address are YOUR name and address
  • Social Security Number is mandatory — forms are stored in locked files at the Church
  • Purpose of Clearance is VOLUNTEERS
  • List ALL addresses and household members since 1975 — the clearance will be delayed if information is missing. This includes parents, siblings, children, spouse, room mates, etc.
  • Parish Pays for all Clearances for our Parish members who volunteer at St. Fidelis. Return completed Forms to Parish Office. (Do not send them in to the state, as we must include a church check as payment, and we need the form to come directly to us from the state)
  • Release Form – please complete the release form which will allow the parish to receive the results directly from the state.

Protecting God’s Children

Protecting God’s Children Form – Please note that this form does not register you for the class – it simply lets us know which class you attended or will attend.

The “Protecting God’s Children” workshop is required for all adults, age 18 and up, who wish to volunteer in ministry with children. It is an excellent program that truly equips adults to create safer environments for children. For a list of all Protecting God’s Children workshops in our area, click here To register for a Protecting God’s Children workshop click here, and then click on the registration link below.


The Safe Environments Policy was created to take reasonable measures to assure that Church personnel who have regular contact with minors (or are in a ministry where children would view them as in a position of authority) are committed to providing a safe environment for children and youth, are capable of identifying and preventing abuse of children, and have no personal history of behavior that would be a threat to children.

Applies to all Church personnel who have regular contact with minors. Church personnel is defined as all adult persons (those 18 years of age or older), whether clergy, members of consecrated life, or laity, who, as employees or volunteers, act in the name of the Church under the auspices of the Diocese of Pittsburgh or one of its parishes

Appendix A: Background Checks by Ministry
The Diocese of Pittsburgh has mandated the following list of ministries are required to comply to the Safe Environments Policy.

  1. Altar Server–Adult
  2. Bereavement Team Coordinator /Volunteer
  3. Business Manager/Bookkeeper
  4. . Cantor
  5. Catechetical Administrator
  6. Catechist
  7. Catechist Aide
  8. Catechumenate Director
  9. Catholic Committ on Scouting Leader/Volunteer
  10. Chaperone
  11. Child Care Giver/Babysitter
  12. Choir Director–Vocal/Bell
  13. Choir Member–Vocal/Bell
  14. Deacon–Permanent/
  15. Diocesan Priest Incardinated in the Diocese and on Assignment or Retired within the Diocese
  16. Diocesan Priest Not Incardinated in the Diocese, on Assignment or in Residence in the Diocese
  17. Diocesan Staff Member whose duties require regular contact with minors
  18. Director of Music Ministry
  19. Elderly Outreach Coordinator/Volunteer
  20. Extraordinary Minister of Holy Communion
  21. Family Life Minister/Volunteer
  22. Fund Raising Worker/Volunteer (e.g., bingo, festival, fish fry, etc.) whose duties require regular contact with minors
  23. Housekeeper/Cook
  24. Janitor/Maintenance Worker
  25. Lector/Reader
  26. Liturgical Art and Environment Coordinator/Volunteer
  27. Organist/Instrumentalist
  28. Parish Wedding Coordinator
  29. Pastoral Associate/Minister
  30. Religious Order Priest on Assignment in the Diocese
  31. Respect Life Coordinator/Legislative Advocate
  32. Sacristan
  33. Secretary–Parish/Religious Education/School/ Youth Ministry
  34. Seminarian
  35. Trainer–Youth Altar Servers and/or Lectors
  36. Usher/Greeter/Minister of Hospitality
  37. Youth Minister
  38. Youth Ministry Volunteer


Code of Pastoral Conduct – Revised June 2008 – All volunteers of all ages in all ministries must read this and sign and return the Acknowledgement Form.

Child Protective Services Law of PA – Required for all volunteers, ages 18 and above, in all ministries. Print last page, complete, and sign.

Cardinal Clause – Only required for catechists and faith formation helpers. Print, complete, and sign. Return to Faith Formation Office.